Drafting Letters to the Principal and Informal Letters

Letters to the Principal

Learning Targets

1. I can write a letter addressed to the head of the institution in which I study.

2. I can use a tone that is respectful.

3. I can use accepted formats while drafting a letter to the Principal.

4. I can convey thoughts, requests and observations effectively.

Format:

Name of student

Class and section

Date

or

Name of student

Personal Address

Date

Designation (ThePrincipal)

School's Name

Address

Subject:

Salutation

Body of the Letter_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Complimentary Close

Model Question:

You are Manisha/Mohit, a student of grade twelve studying in the Humanities section at the New Era Public School, Sector 56, Chandigarh. Write a letter to the Principal requesting him to restock the school library with the latest books. You believe that a good school should have not only a well-stocked library but also one that has the latest books.

Mohit Kumar

Class 12-A

14th of October, 2020

The Principal

New Era Public School

Sector 56

Chandigarh

Subject: Request for restocking  the school library with new books

Respected Sir                                                                                                                                                

I am Mohit Kumar a student of grade 12-A (Humanities section). Being an avid reader and a regular at the school library, I would like to bring to your notice the fact that most of the books in the library are outdated and in bad condition.

The library needs to be restocked with the latest books while the older and damaged ones are discarded. The students need to have the latest books not just fiction, but also books on history, science, and other relevant topics. A well-stocked library is the heart and soul of any school.

Kindly accept my suggestions for upgrading the school library. The restocked library will prove to be an even more valuable asset to the student community.

Thanking you 

Yours obediently

Mohit Kumar

(Class 12-A)

Model letter to the Principal-Request for permission to leave school early due to an important family function.

 

Ramesh Chand

Class 12-E

12^th of April, 2021

 

The Principal

Shakti Nagar Government School Number 1

Shakti Nagar

New Delhi

 

Subject: Request for permission to leave school early

 

Respected Sir

I would like to request you to kindly give me permission to leave school early today as I have to attend an important family function, namely the engagement ceremony of my elder brother. I would like to leave school early by 11:00 a.m. I will complete all the work given in class after taking the same from my classmates.

Kindly grant me permission for the same.

 

Yours obediently

Ramesh Chand

 

Questions for revision:

1. You are Rekha/Rohit, a student of grade twelve at the Golden Lion Public school, Pusa Road, New Delhi. Write a letter to the Principal of your school requesting her to give you permission to use the main school auditorium after school hours so that a group of students led by you can rehearse for a play that will be hosted during the Annual Day of the school. Assure her that you will take good care of the safety measures. Supply your own details.

2. Draft a letter to the Principal of your school informing him or her about problems faced by students in getting their orders at the school canteen during recess. Most of them have to return empty-handed because they run out of time.

3. Draft a letter to the Principal of your school requesting her to organise remedial classes after school hours for all students of grade twelve so that they can prepare for the board exams. Furnish you own details. You are Deetika/Dheeraj, a student of grade twelve.

 Informal Letters

Learning Targets

1. I can write an informal letter addressed to family members, relatives and friends.

2. I can use accepted formats while drafting an informal letter.

3. I can convey messages, stories, thoughts and information in a clear manner.

Format:

Writer's Address

Date

Salutation

Body of the letter___________________________________

_________________________________________________

_________________________________________________

Complimentary Close

Yours lovingly/With lots of love/With best wishes

Name

Marks Distribution

Format ( writer's address, date, salutation, complimentary close): 1 Mark

Content ( Value point): 2 Marks

Coherence ( Grammar and expression): 2 Marks

Question: Write a letter to your friend Ashish wishing him all the best in the coming board exams for grade twelve. Supply your own details.

Suggested answer:

B 26/12

Kamla Nagar

New Delhi

 

14^th of October, 2020

 

Dear Ashish

I hope my letter finds you and the whole family in good health. I am writing this letter to wish you all the best in the forthcoming board exams. I know you are a conscientious and a very hard-working student. However, since I have already gone through the board exams, I would like to offer you some advice on how to ace the same.

First and foremost, I suggest that you keep all your class notes updated. Your class notes will give you an insight into all the important aspects of the unit you are learning. Also, it would be a good idea to look into the previous year papers so that you are aware of the trends in the exams. It would be a good idea to go through your NCERT textbook questions as they form the backbone of whatever is asked in the exams. You should also take care of your diet and the number of hours you sleep. Ensure that you spare time to relax. Taking part in outdoor activities will help you beat the stress. Last but not least, remember to take time to introspect and meditate.

I hope my suggestions will be of help to you. I am sure that you will ace the exams and do your parents proud. Please give my regards to Uncle and Aunty and your younger brother, Aniket.

 

With best wishes,                                                                                                                      

Yours lovingly

Namit                                                                                                                                        

Questions for practice

1. You are Manish, a resident of A-56, Pusa Road, Karol Bagh, New Delhi. Write a letter to your Cousin Sister, Rimpy, a resident of B-56, Krishi Appartments, Shimla informing her that you will be visiting her on the 15th of June for the summer vacations. You will be staying for a week and would like to visit the places of tourist importance.

2. You are Reena, a resident of  Sector  62, Gurugram. Write a letter to your friend in Mumbai to enquire about her mother's health. She has been suffering from high blood pressure. Supply all the relevant details.

3. You are Tarun Mehta, a resident of B-267, Mohali, Punjab. Write a letter to your Aunt asking about her family's plans for the winter break. Your family and you would like to invite her to spend the winter break with you. Supply all the details for the same.

4. You are Rakesh/Rekha, a resident of B-26, Sector 62, Gurgaon. Write a letter to your Uncle in Chandigarh informing him about the forthcoming marriage of your brother. You would like to have the whole family for the engagement and then the marriage which will be on different dates in different months.