Job Applications Formats and Tips for Students of Grade twelve

Learning Targets:

1. I can draft a cover note using formal language.

2. I can draft the cover note describing, in brief, my desire to apply for a post, my educational qualification and my experience.

3. I can draft my bio data which includes all my information in detail.

The General Objective

Job applications are part of the unit that includes formal and informal letters. The total marks allotted to letters is five marks according to the latest CBSE guidelines. The job application includes a cover letter and a biodata or resume. The cover letter includes a brief description of the applicant, his qualification, and experience and a mention of the newspaper and the date of the advertisement, while the biodata includes specific details including information about academic achievements, co-curricular achievements, and experience. The student is thus expected to write his or her job application according to the accepted format, accepted conventions, and accepted value points.

A Sample Question

The Sun Star Public School, Kamla Nagar, Delhi, invites applications for the post of receptionist on a full-time basis. The post requires the candidate to have a minimum qualification of a valid graduate degree. Preference will be given to candidates who have a minimum experience of at least one year on a similar post, and those who have a pleasing personality and are fluent in English.  Remuneration and perks will be according to industry standards. A higher start can be considered for deserving candidates.

Suggested Answer for a Cover Letter

B.26/29

Mukherjee Nagar
New Delhi-110007

12th of August, 2017

                                                                                                          

The Manager/The Principal

Sun Star Public School
Kamla Nagar

New Delhi

Subject: Application for the post of Receptionist

                                                                                                                 

Respected Sir

I am Ritu Kumar and I would like to apply for the post of Receptionist in your school as advertised in the twenty-fifth July edition of the Hindustan Times Newspaper.
I am a graduate of Delhi University and have done a one-year Post-Graduate Diploma Course in Office Management from YMCA, New Delhi. I have been working as a Receptionist for one year at the DIMS Institute at Rohini.

Respected Sir, I believe that I have the requisite qualification and experience to apply for the post in your school. I assure you that if I am selected for the post, I will prove to be an asset to the Institution. Kindly accept my application for the post of Receptionist.

Thanking you
Yours faithfully
Ritu Kumar

     ENCL.:

     1. Biodata

     2. Recommendation Letter from the present employer

     3. Photocopy of Certificates

Suggested Model for a Biodata

Biodata

1. Name: Ritu Kumar

2. Father’s Name: Shravan Kumar

3. Place of Birth: New Delhi

4. Date of Birth: 1st June 1991

5. Permanent Address: B 26/29, Mukherji Nagar, Delhi

6. Postal Address: Same as above

7. Marital Status: Unmarried

8. Educational Qualification:

Sr.No	Exam	Board/University	Name of Institution	Subjects	Marks	Division	Year of Passing
1	Secondary 10th	C.B.S.E	S.D.Adarsh Vidyalaya	English, Maths, S.St., Science, Hindi	370/500	I	2006
2	Senior Secondary 10+2	C.B.S.E.	Virmani Public School	English, Economics, Commerce, Accounts	320/400	I	2008
3	Graduation B.Com.	Delhi University	Hansraj College	English, Commerce, Accounts, Economics	400/800	II	2012
4	P.G.Dip. Computers	NIIT		Computer Basics	430/800	II	2013
5	P.G.Certificate	YMCA		Secretarial Practices	450/800	II	2014

9. Other Achievements: Participated in the zonal championship athletics events in 2008 and won a bronze medal.

10. Hobbies/Interests: Reading, listening to music, and travelling
11. Experience: 2016 till date – one year as a receptionist at DIMS Institute of Management, Pitampura, New Delhi
12. References:

1. Mrs Rekha Verma, Principal, Virmani Public School, Pitampura Ph.No.9729563289

2. Mr  Mohan Kumar, Director, DIMS Institute of Management, Pitampura, Ph. No. 9710771508

13.  Signature: ABC                                                     Place: New Delhi

       

      Date: 12/08/2017

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Sample Questions

Using the above format as a model, draft answers for the following questions:

1. You are Shilpa/Sameer living in Bangalore. You are looking for a job change and better opportunities. While browsing through the Hindustan times on the 25th of November, you came across the following advertisement:

An upcoming food processing unit in Golagaon requires the following staff:

Food Technologist: 2 years degree/diploma in food technology having 1-2 years Lab experience.

Accountant: B.Com. with minimum experience of 4-5 years in a manufacturing concern - should be conversant with sales tax laws.

Please send your detailed resume within seven days to The Manager, Fancy Foods, Sector 68, Golagaon.

2. You are Kamala/Rajan. You have seen an advertisement for the post of a  Trained Graduate Teacher (Science)  teacher in Rani Public School, Roop Nagar, Delhi. Write a letter in response to the advertisement to apply for the post. Give your detailed bio-data also.

3. You are Anil/Anita, living at 14, Neta Ji Marg, New Delhi. Read the advertisement given below and apply for the mentioned job along with your biodata.

Akash Public School requires a librarian. Candidates with B.Lib. or M.Lib having 2-3 years of experience can apply. Basic knowledge of computers and good communication skills is a must. Excellent package for the experienced candidate. Apply with a complete resume within one week to The Principal, Akash Public School, New Delhi or call at 8920945678

Model Answer:

B-26
Shastri Nagar,
New Delhi-1100054

12th of August 2017

The Manager
Rani Public School
Roop Nagar
New Delhi-1100054

Subject: Application for the post of TGT Science

Respected Sir,

This is to apply for the post of TGT Science as advertised by you on the tenth of August in the Times of India. I have just completed my B.Ed. from CIE(Dept. of Education), Delhi University and would like to start my career in teaching from your school.

I did my schooling from Lilavati Senior Secondary School, Shakti Nagar in the year 2012, and then my B.Sc. General course from Hansraj College in the year 2015.

I am confident that I have the required qualification and skills to work as a Science teacher at your school. I assure you that if I am selected for the post, I will work to the best of my ability and prove to be an asset to the organisation!

Thanking you

Yours Faithfully

Kamala Singh

Encl:

1.Biodata

2.Testimonials

3.Copy of Certificates

------------------------------------------------------

Biodata

1. Name: Kamala Singh

2. Father’s Name: Shravan Singh

3. Place of Birth: New Delhi

4. Date of Birth: 1st June 1991

5. Permanent Address: B 26 Shastri Nagar, Delhi

6. Postal Address: Same as above

7. Marital Status: Unmarried

8. Educational Qualification:

a) B.Ed. from CIE - Department of Education, Delhi University, passed in 2017 with 74% marks.

b) B.Sc. Gen. Hansraj College, Delhi University, passed in 2015 with 52% marks.

c) 10+2 Sen. Secondary, Lilavati Senior Secondary School,  passed in 2012 with 96% marks.

9.  Other Achievements: I have been an active participant in the school MUN and have won numerous awards as a delegate, Government Whip, and Prime Minister. 

10. Hobbies: Reading, listening to music, and travelling

11. References:

      1. Mrs Rekha Verma, Principal, Lilavati Sr.Sec. School, Shakti Nagar, Delhi, Ph.No.9729563289

      2. Dr  Mohan Kumar, Professor, Education, CIE, Department of Education, Delhi University,

          Ph. No. 9710771508

12.  Signature:        K.S.                                                                  Place: New Delhi

       Date: 12/08/2017

NOTE: Students who find it difficult to write down the educational qualifications in the grid format can go for the single-line format.

3. Akash Public School, Agra needs a canteen manager. You have just come across the advertisement in one of the English dailies. Respond to the same by sending in the cover note and the biodata for the same in the accepted format.

4. You have just come across a vacancy for sales girls and sales boys in the Tribhuvan Garments Store in sector 14, Gurgaon in an English Daily. Draft a cover note and biodata to apply for the same. You are Rekha/Rohit, who is looking for a job in a garments store.

5. You are Shantanu, residing at Ghar B-94, Malkaganj, New Delhi. You came across the following Classified advertisement in an English daily. Write a letter, in about 12o-150 words, applying for the post of volunteer for the Each One Teach One campaign.

SITUATION VACANT

WANTED committed volunteers, aged 18 years and above, to teach underprivileged children, for one hour a week, in NCR New Delhi. The volunteer should be able to speak, read and write in Hindi and English with fluency. Experience is not necessary. All volunteers will receive training. Interested volunteers may contact, Nalini Sinha, Coordinator (Each One Teach One), B-56, Civil Lines, New Delhi, 1100054.

Note: The total marks for job application according to the latest sample paper-2022 is 5 Marks.

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